Less admin behind every tenancy.
Lettings and property management run on repeat admin. Most of it follows the same steps every time, which makes it a good fit for automation with a person approving the decisions.
Where the time usually goes
These are the jobs that fill the week in most lettings offices.
- Chasing references, right to rent checks and documents
- Maintenance requests: logging them, finding a contractor, updating the landlord
- Gas safety, EICR and other certificate renewals tracked by hand
- The same emails to tenants and landlords every week
- Keying data between the property software, the portals and spreadsheets
Getting more from your data
Most businesses already hold the data that would tell them where money is made and lost, and which customers need attention. It just sits in separate systems.
- Tenancies coming to an end, flagged early so re-letting or renewal starts on time
- Landlords likely to sell or leave, spotted from their history with you
- Maintenance costs by property and contractor, so the expensive patterns show
- Which areas and property types let fastest, from your own records
What the audit looks at
- The path from a new applicant to a signed tenancy
- How a maintenance request moves from the tenant to a closed job
- How renewals and compliance dates are tracked
- Where data is typed twice
- What you've already tried to automate, and what happened
How it works
Map
I spend time with your team and trace how work actually moves, from the moment something arrives to the moment it's done and billed. That shows where the hours go.
Redesign
We decide together which workflows are worth changing, and fix the process first. Automating a bad process only makes it fail faster.
Automate
I automate the parts that should be automated, with AI where it adds something. A person stays in the loop wherever judgement matters.
What it costs
| First call | 30 minutes on site or by video. I learn how the business runs and tell you honestly whether there's anything worth doing. | Free |
| Audit | One day with your team, on site or as two half-day video sessions. Within five working days you get a written report: three to five ranked improvements, in how work gets done and in how you use your data, each with the hours saved or revenue at stake and what it costs to put in place, plus an action plan. | £950 fixed |
| Build | I build what you choose from the audit: automations, reports, or data put to work. Fixed quote before any work starts. | Quoted |
You own everything I build: the accounts, the automations and your data. I don't resell software and I'm not tied to any vendor.
Who you'd be working with
I'm Denis Garcia. I co-run an ecommerce business, and for the last three years AI has been running in production in it: things that run every day and that the business depends on. Before that I spent twenty years building data systems for investment banks, large companies and startups, including customer data platforms that decided in real time which message to show to which person.
I'm based in Cobham, Surrey. I work on site across London and the South East, and by video anywhere in the UK.